From the User Guide: How to add a photo, music file or video to your site

Adding photos, videos or audio files to an article

ANY media item associated with an article is entered through the media gallery. We support images, audio and video.

The media item will appear with the article when it displays.

You can add as many as you like.

With the exception of the item with the lowest Media Rank number, they will appear at the bottom of the story.

Images are automatically downsized if they are larger than 500 pixels wide OR 400 pixels deep.

To upload a media item:

o Filename (Required): Click Select and then find the media item you want to upload. Choose it.

TIP: The media with the lowest number will appear in the “premiere” location. When media rank is equal, the media uploaded first will be shown. That item is also what will appear on the rotating images on the front page.

o Credit (Optional) Type the credit for the media item. (Optional)

o Caption (Optional): Type the caption for the media item.

o Media Rank (Required): Type the Media Rank for the media item. This is a number that determines in what order the media item will be displayed within an article. The lower the number, the higher up in the article it will appear. The item with the lowest Media Rank number will be displayed in the “premiere position” at the top of the article. In the case of images it is also the image that will appear on the rotating front page display on the front page. When Media Rank values are equal, it will display the first item that was uploaded.

o Side (Required): When the media is displayed on both the article listing pages (front page, At-A-Glance page, etc.) and the article page the image or video should display on this side. If you let the system decide, it will display based on the template.

Click Upload New File. It uploads.

Image formats accepted: jpg, gif, bmp, png

Video formats accepted: mpg, mpeg, avi, asf, flv, mov, mp4

Audio formats accepted: mp3

Administering media after you have uploaded it

When you submit media, you will see it displayed on the same administration screen as when you edit it.

To delete a media item in Gallery View mode, you would click the x. In Single View mode, you would click Delete.

To edit an item, you would click the pencil in Gallery View mode. In Single View mode, you would click Edit.

When editing a media item:

· You can update the credit or caption information.

· You can change the Media Rank. This is a number that determines in what order the media item will be displayed within an article. The lower the number, the higher up in the article it will appear. The item with the lowest Media Rank number will be displayed in the “premiere position” at the top of the article. In the case of images it is also the image that will appear on the rotating front page display on the front page. When Media Rank values are equal, it will display the first item that was uploaded.

· You can change the side your media appears on (as outlined above).

TIP: Video takes a lot of processing and time to convert. Count on it taking AT LEAST 10 minutes per video to convert your file. It might take longer. Please be patient.

From the User Guide: How to create an article

Creating an article

Click on Add Article from the Dashboard.

You will be presented with a form with several fields on it. Here is what the fields mean:

o Article Edition (Required): This is the edition that this article will be associated with.

o Rotating headlines? (Optional): This is pre-checked. If you uncheck this then images posted with this story WILL NOT appear in the rotating images on your front page.

o Standalone video? (Optional): This reformats the output of this article to be video-centric with a little screen instead of article content. The on-screen instructions outline how to work it.

o For your blog? (Optional): If the blog option is enabled for this user, this will show up and classify this as a blog entry. Blogging is covered elsewhere in this guide.

o Categories (Required): These categorize the story. You change and add these elsewhere in the system. You must pick one, but you can choose more than one.

TIP: If you get a message saying Category required and you don’t see any choices to do that, then you’ll have to go create at least one category. Go to the Dashboard and click under Newspaper Sections.

o Author (Optional): The writer of the article.

o Headline (Required): The headline of the article

o Article Summary (Optional): This is what users see on the front page; it's the blurb summarizing the story. If you put in nothing here, the system will grab whatever is on the top of the story. Sometimes that leads to strange results.

o Article (Optional): This is where you put the article.

• The basic text box option will show you a naked text box (not unlike the Article Summary box).
• The Rich Text Editor offers you multiple ways to manipulate text, place links, place images, etc. It’s similar to Word.

TIP: If you get weird computer language text appearing in your stories (or in your summaries), the basic text box is your friend. Click on it and you should be able to see EXACTLY what you posted into the Rich Text Editor. Often, it’s very different from what you thought you posted.

o Icon (Optional): The story icon that appears above the headline (examples include Online Exclusive and Feature). The process for creating your own icon is outlined under Icon Administration.

TIP: Display of the At-a-Glance page is NOT affected by sort order. The At-a-Glance page lists stories from most recent to least.

• Sort Order (Optional): Number showing the rank of the article within its category. The lower the number, the higher it appears on the page. For example, an article with a 10 rank will appear above an article with a 20 rank. This ranking does not apply to the At-a-Glance page, which is sorted based on the last-updated date. If you do nothing, 0 will be inserted.
• Save: Save and go back to the article list.
• Save and Proceed to Media Gallery: If you wish to add any images, audio or video files, click this.
• Cancel: Cancel what you've just entered and go back to the article list.
• Delete: Similar to the above, but can be used if an article has already been created and you want to get rid of it.

Under the article is an “audit trail” of this article. It will show you:

• The time and date of what it’s reporting
• Who created the article
• Who last edited the article
• Any profanity reports associated with the article, what they are and where they appear.

From the User Guide: How to create or edit and edition

Posting content

Posting content to the site is done, briefly, by opening both your Web browser and your page layout or content-editing program at the same time and then copying and pasting text from one to the other.

We do not recommend writing articles directly on our Web page. You will lose everything you wrote if anything goes wrong.

Creating a new edition

Click on Add Edition. You are presented with a form with several fields.

• Newspaper: You can't change the site name.
• Edition Name (Required): You can use a variety of approaches, such as: 2010-11 School Year, Valentine’s Day; Volume XXI; Number 8 or December 2010. Once you choose a style, stick with it to maintain consistency. This name will

TIP: Editions appear when the date is today’s date OR before today’s date. Post-dated editions will not appear until that date. If you only have deleted OR post-dated editions, the system will say you haven’t posted anything.

be displayed on all pages of the site where that edition displays.

• Edition Date (Required): Next, enter the edition date. You can use the little calendar if you like, which will put the date in the form that the system requires. This date will be displayed in the site information box. If the date is in the future, the system will not display the edition or its contents.
• PDF File (Optional): This asks you to upload PDFs. If you already have a print edition and know how to create a PDF, you can post them here. You can upload multiple PDFs per edition if you wish. We do not support creation of PDFs and cannot help you in this area. The large Add and Delete buttons refer to this PDF.
• Is Deleted: If this is checked then this edition will not appear publically, but you will be able to see it in your admin area.

Click on Update.

TIP: The system is based on an edition/ article model. When a new edition is created, it sends the old one to the archives. TIP: If you want to, you could use the same edition all year and have material appear, blog-like from most recent to least. For example, the 2010-11 Edition.

Editing an edition

Click on Edit Edition.

You are presented with a menu screen showing all the available editions. You see:

o Edition name

o Number of articles in the edition. (This value can be clicked to take you to the article Edit Article page.)

o Edition Date

o Name of PDF file associated with edition (if any)

o Date edition was created

Here is what the icons to their left mean:

o The x will delete an edition.

o The pencil takes you to the Edit Edition screen – which is identical to the Create Edition screen. You may change the values here if you wish.

From the User Guide: How to load an image/banner that personalizes the publication

Logo image

You have the ability to change the flag or header of your paper.

The first thing you will need to do is create or take an image – JPEG, GIF or PNG file – that is 668 pixels across and 150 pixels high at 72 dpi.

Next, click on Update… and the following will display.

· This screen forces the headers to appear the same size, which is important to the layout of the site.

· You can move the box around to help you get the crop right. There are two slider bars on the left to help you:

TIP: Logos need to be 668 pixels across and 150 pixels high. If they aren't that size, the system will force them to be that size. You may not like the result.

o Resize image, which makes the image larger or smaller.

o Zoom view, which changes the size of the box.

· Once you get the crop you want, click Finish and the system will grab the image and place it in the box on the Newspaper Information screen.

TIP: If, when you go to post the image here you don’t see an option to upload, Javascript may be blocked on your computer. You may need to contact your IT person to get that fixed.

· Once the image is added, a Remove button appears below it. Click that to get rid of the flag image and restore the words.

· To store it and have it appear, click Update at the bottom

From the User Guide: How to turn that long URL address into a shorter, catchier one that will make it easier for the school community to remember

How to get a short Web address

Relative Short Name

You don't like the URL you have …

http://my.hsj.org/Schools/Newspaper/tabid/100/view/frontpage/newspaperid/xxxxx/Default.aspx

… and you want a new one.

Do this

TIP: Type one word into the Relative Short Name field. Your Web address will then be http://my.hsj.org/word

· From the Dashboard, click on Edit Newspaper Information.

· Under Relative Short Name, type a word in the field. It doesn't matter if it's capitalized or not. This word should represent your school in the Web address.

· Now your URL will be:

http://my.hsj.org/thatword

· Hit Update

· Now you should go brand that URL everywhere. The library. The bulletin board. The flag of your printed paper. On letterhead. On business cards. Everywhere. And build your media empire!

Keep in mind that the Web address you write – http://my.hsj.org/word – will CHANGE into the long URL in the middle of this process. This is just redirecting the site, NOT renaming it.

Relative Short URL

IF YOU ARE HAPPY WITH THE AT-A-GLANCE PAGE BEING YOUR HOME PAGE ON THE SITE, DO NOT ENTER ANYTHING IN THIS FIELD. LEAVE IT COMPLETELY BLANK.

Sometimes people don't like the At-a-Glance page being their home page. It lists things in date order instead of the Sort Order at the bottom of the article-entry page. They want it to point to their front page instead.

Do this:

· Follow the procedures for Relative Short Name and get shorter Web address.

· Choose a page to redirect to instead of the At-a-Glance page, say the front page, and copy that Web address. The page should be on my.hsj.org. An example would be:

http://my.hsj.org/Schools/Newspaper/tabid/100/view/frontpage/newspaperid/614/categoryid/3584/editionid/29580/Default.aspx

TIP: Put the web address you’d like to redirect to in the Relative Short URL field. Include the http://

· Enter that URL into the Relative Short URL field, INCLUDING THE HTTP:// AT THE BEGINNING.

· DO NOT EVER REDIRECT TO YOUR AT-A-GLANCE PAGE. It will break you site.

· Delete the editionid and the number following it. In the above example…

http://my.hsj.org/Schools/Newspaper/tabid/100/view/frontpage/newspaperid/614/categoryid/3584/editionid/29580/Default.aspx

so you’re left with…

http://my.hsj.org/Schools/Newspaper/tabid/100/view/frontpage/newspaperid/614/categoryid/3584/Default.aspx

If you DON’T do this, then people will ALWAYS go to that edition’s front page even if you create and place a new edition and new content. No one will ever see it.

· Hit Update

· Now when people browse to the Relative Short Name Web address you created they will be redirected to this page instead of the At-a-Glance page.